JOB SUMMARY/PURPOSE

• Effectively coordinates and carries out administrative and accounting functions for Canada.
• Effectively maintains various tracking and accounting systems utilized by the Company.
• Administers and oversees payroll functions. 

JOB SCOPE/DIMENSIONS

• Applies principles of accounting to analyze financial information and prepare reports.
• Records financial information to assure accuracy and compliance with accepted accounting principles.
• Reviews and maintains the accounting system and all interfaces with the general ledger system.
• Develops reports for management.

KEY TASKS AND RESPONSIBILITIES

• Coordination and processing of payroll and related processes.
• Reconciliation with general ledger, including the processing of monthly and annual governmental reports, returns and statutory filings related to payroll taxes and withholdings.
• Supports HR and Finance in ensuring monthly requirements for employee and employer pension contributions are submitted accurately and on time.
• Coordinates and tracks employee time off balances through ADP.
• Process monthly journal entries, including the following: standard, recurring journal entries, allocations and specific entries as part of unique transactions.
• Reviews tax assessments, invoices, and other reports to ensure compliance with local, provincial, and federal regulatory taxing authorities for sales, use, property, federal and provincial taxes, as applicable, and other governmental reporting requirements.
• Regularly reviews key general ledger accounts including preparation of balance sheet account reconciliations.
• Assist in the audit process, primarily involving additional supporting documentation.

• Assist with budgeting and forecasting activities.
  • Assist with managing fixed assets ledger and capex process.  Works as a liaison with the sites on capex spend, including actual, forecast, and budget capex.
  • Back-up for Accounts Payable.  Regularly cross-trains with Accounts Payable to perform the critical tasks during extended absences.
  • Assists location managers in coordinating, planning, and conducting physical inventories/cycle counts.
  • Assists Finance Controller with month-end financial reviews.
  • Provide ad hoc reporting and analysis of finance related data for senior management.
  • Generates and distributes certain reports to other departments to assist in independent account analysis and verification.
  • Works closely with Finance colleagues to improve efficiency of accounting processes.
  • Perform ad hoc duties as assigned.

OTHER IMPORTANT FUNCTIONS

• Strong organizational skills with ability to meet strict deadlines.
• Interpersonal skills are necessary to effectively work without major conflicts.
• Analytical skills are required to support business systems, including budgets, planning, and continuous improvement projects.
• Strong computer skills (Excel skills required).
• Demonstrated ability to work with multiple demands, priorities and directions.
• Self-motivation is necessary to ensure that the work progresses without supervision.     Being a self-starter is essential.

JOB SPECIFICATIONS

Education and Experience requirements:

• College or University education in the field of Accounting or Finance
• 3-5 years of payroll processing knowledge and experience
• 5+ years of relevant accounting experience
• Enterprise software experience is required.  Familiarity with ADP, IFS, and QlikView a plus 

Knowledge, skills, abilities, and other characteristics:

• Accuracy and attention to detail
• Time Management skills
• Excellent communication and interpersonal skills
• Good understanding and ability to interpret Union collective agreements
• Inventory Management experience