Administrative Assistant (Existing position)

Temporary Full Time, up to 14 months 

Annual Salary: $48,910 - $53,987 

The Timmins Academic Family Health Team (TAFHT) is seeking an organized and detail-oriented Administrative Assistant to provide support to the leadership team, including the Executive Director, Director of Finance and Human Resources, and the Board of Directors. This role plays a vital part in the day-to-day operations of the organization by managing schedules, coordinating meetings and events, preparing communications and reports, supporting governance functions, and maintaining accurate records and systems.  

Primary Responsibilities (not inclusive) 

• Provide confidential administrative support to the leadership team and Board of Directors. 

• Coordinate meetings, interviews, and organizational events, including scheduling, preparing agendas, taking minutes, and distributing materials. 

• Support the governance process by assisting with meeting logistics, documentation, and communication for the Board of Directors. 

• Organize and maintain electronic records, contracts, policies, and board documentation. 

• Manage the onboarding and offboarding process for staff, students, and volunteers, including internal coordination and checklist tracking. 

• Administer the biometric time clock system, including setup, troubleshooting, and bi-weekly activity audits. 

• Complete monthly visa reconciliation and track organizational expenses in collaboration with the Director of Finance and Human Resources. 

• Maintain organized and accurate electronic filing systems and assist with policy and document management. 

• Provide support with purchasing and procurement tasks as needed. 

• Perform occasional local travel for business-related tasks such as banking or picking up supplies. 

Education, Qualification and Skills  

• Diploma or degree in Office Administration, Business Administration, or a related field. 

• Minimum 3-5 years of administrative experience, preferably in a healthcare or executive setting. 

• Demonstrated experience supporting senior leadership and managing multiple administrative workflows. 

• Proficient in Office 365 applications (Outlook, Word, Excel, OneNote, Teams, PowerPoint), Adobe, and videoconferencing platforms. 

• Excellent written and verbal communication skills, with strong attention to detail, professionalism, and discretion. 

• Strong organizational, time management, and problem-solving abilities with the ability to work independently and collaboratively. 

• Bilingualism French and English communication, spoken and written an asset. 

Additional Job Requirements 

• Must adhere to all TAFHT Policies and Procedures. 

• Must be legally entitled to work in Canada. 

• This position is in Timmins ON, the position requires working in office and on site.   

• As a condition of employment, you are required to submit proof of COVID-19 vaccination and immunizations. 

• Valid Ontario Driver’s License and able to travel within the community. 

The above responsibilities are not to be considered all inclusive; and may be assigned other related duties in the interest of efficient operations of the Timmins Academic Family Health Team. 

Why Join Our Team: 

• Generous Vacation Package – Take advantage of a competitive vacation allowance to support work-life balance. 

• Paid Time Off – Benefit from illness and personal days, float days, and paid time off between December 25 and January 1st. 

• Exclusive Perks – Access discounts and special offers through Perkopolis. 

• Professional Growth – Be part of a supportive and collaborative team committed to continuous learning and development. 

• Meaningful Work – Make a direct impact on patient care and community health while working in a dynamic primary care setting. 

This position reports directly to the Executive Director. The location of this position could be the Third Ave (suite 200/250/300), Algonquin West, 101 Mall, Algonquin East site or any other location within Timmins. The employer reserves the right to modify the location/site. This position is a non-bargaining position. 

This temporary full-time position is intended to provide coverage during an employee's maternity/parental leave. The anticipated duration of the contract is approximately 14 months. The contract may be shortened or extended based on operational requirements and the incumbent employee's return to work. 

How to apply: 

Qualified applicants are invited to submit their cover letter and resume to humanresources@tafht.ca by June 25, 2026. 

To learn more about our team or review the full job description, visit our website at www.timminsfht.ca 

We thank all applicants for their interest in TAFHT, however, only those selected for an interview will be contacted.   
 

The TAFHT is committed to a fair and transparent hiring process. We do not use artificial intelligence (AI) or automated decision-making tools to screen, assess, or select candidates. All applications are reviewed by qualified members of our team to ensure a thoughtful and equitable evaluation. 

TAFHT supports diversity, equity and a workplace free from harassment and discrimination. We encourage applications from all qualified candidates, including women, visible minorities, aboriginal persons and persons with a disability. Personal information contained in applications will be used for recruitment purposes and collected as per Freedom of Information (F.O.I.) And Protection of Privacy Act, 1987.  

TAFHT is committed to improving access and opportunities for individuals with disabilities in accordance with the Accessibility for Ontarians with Disabilities Act. If you require a specific accommodation during the application, interview or recruitment stage, please contact our office at 705-267-1993, or by email at humanresouces@tafht.ca noting Accessibility Inquiry in the subject line, for appropriate accommodations to be made.